Declarations are an important part of shipping any cargo across international waters, especially when you are transporting cars. Both the vehicles and the shipments have their own share of sizeable paperwork (along with maddening bureaucracy).
To keep things manageable, here are two major tips you can follow to organize the documentation you need and the procedures to undergo:
Tip #1. Check Your Export Type
Exports are classified as either Permanent or Temporary, with both coming with their own required documentation. Now, suppose you are exporting the cars from the U.K., that would mean these two types will be what you need to declare upon visiting the Driver and Vehicle Licensing Agency (DVLA) over there. Generally, the difference between the two types go like this:
Vehicles declaring themselves as temporary exports have only up to 12 months in the country. As such, it is generally advised to secure a Carnet de Passages en Douane (CPD) for your cargo so as to avoid constantly making cash deposits or pay other similar fines as if you were transporting permanent exports. However, do note that the CPD may take more than a month to process so its best to secure one at the earliest planning stages of your logistics setup.
This applies to vehicles that will be permanently leaving a country for various reasons (such as being sold at their destination). Now, when a vehicle has been declared as a Permanent Export, it is likely that whatever registration document it has with the country will have to be returned. In the U.K. example, that would mean the V5 Registration Document needs to be presented to the DVLA in exchange for the Certificate of Permanent Export.
Tip #2: Check a vehicle’s financial history and background.
The other half of necessary documentation more or less covers the financial information about the vehicles such as their prices, loans used for payments and perhaps even insurance.
Because while your logistics partners are responsible for lifting a lot of the heavy paperwork, this is information that needs to be directly provided by the seller. And yes, this has a lot to do with whatever customs duty taxes you may have to pay before the vehicles enter the country.
Before embarking on your shipping operation, always meet with your logistics partners to do a thorough check on all information they have been provided. Make sure nothing is withheld, both in term of the background information of the vehicles as well as the import laws of the countries where transports shall make their stop.
Needless to say, every country may still have its own nuances when it comes to the international transport of automobiles. However, these top two tips are still quite helpful when it comes to starting the task of arranging the necessary documentation.
As a final note, this only goes to show that transport groups must have already mapped out an ideal route for their auto shipments before manufacturing even begins. Opt for routes that will minimize the need for multiple certificates and keep important vehicle information with you at all times. That way, making declarations can be a smoother and faster routine.